Edmonton Holiday

Dates and Deadlines
Calgary Business Licence Requirements
Load In + Floor Plan Promote The Show!
Parking During The Show
Safety and Security
Food Vendors
Shipping and Accommodations
Charity Auction and Grand Prize Giveaway
Terms and Conditions of Participation
Special Offers

DATES AND DEADLINES
Load-in/setup: Wednesday, November 22

Show hours: Thursday, November 23, 11-9; Friday, November 24, 11-9; Saturday, November 25, 10-6; Sunday, November 26, 11-5

Tear down/load-out: Sunday, November 26 5pm-9pm

HANDY LINKS

Equipment rentals (cross-beams, grid wall, tables etc.): from the show equipment supplier (PDF here, or you at www.goodkey.com. If you need instructions on accessing the Goodkey system, please see the Booth Set Up section of this guide.) 

Food vendors only: AHS SEVN (submit to hello@makeitshow.ca by September 15th)

Food vendors only: this form and a COI (submit to hello@makeitshow.ca by September 15th)

Discount tickets: https://www.picatic.com/makeitedmontonholiday2017

Auction/Grand Prize Giveaway submissions: https://makeitproductions.wufoo.eu/forms/make-it-edmonton-auction-and-prize-draw-holiday/

Make It website: makeitshow.ca

Contact info: hello@makeitshow.ca

The City of Edmonton requires that craft market vendors who don't already have an Edmonton business license obtain a Travelling or Temporary Sales license. The cost of an annual license is $225; a three day license is $51.

If you need to apply for a travelling/temporary business license, please download the application form here, complete it, and send it to the city (contact info is on the form).

Please do not send your applications to Team Make It.

NB: The travelling/temporary sales business license is not the same as the City of Edmonton's vendor license. You are not required to have a vendor license, as Make It obtains one for the entire show.

If you have any questions about the city's licensing requirements, please email 311@edmonton.ca.

Load-in and Set-up Procedures

Check in is from 12:00 PM to 6:00 PM. Because we have a large number of Makies, we stagger the load in process so it’s smoother. You will be assigned a load-in time based on your booth number (check back closer to the show date for the load-in schedule). The designated times are for load-in only; you can take as long as you like to set up your booth, as long as you’re done by 8:00 PM. If you can’t come during your designated time slot, please let us know. There will be no set up time on Friday morning, so make sure you complete everything on Thursday.

Booths 101-317: 12:00-1:30
Booths 401-619:   1:30-3:00
Booths 701-914:   3:00-4:30
Booths 1001-1206:   4:30-6:00

You can find your booth number and the floor plan at the bottom of this page.

For the safety reasons children under the age of 15 are not permitted in the hall during set up or tear down. This includes babies in strollers or carriers. If you are travelling from out of town and have your kids with you, please make sure you arrange childcare in advance. You may use the exhibitor lounge for this purpose, but you must not leave your children in the lounge unattended; an adult must supervise your kids at all times. 

When you arrive to set up on Thursday, March 23rd, enter the Northland grounds through the 73rd or 79th street entrance (see map below). Continue until you reach the parking kiosk, and let the booth attendant know that you've arrived for the Make It load-in; they will direct you to continue driving straight until you see Hall H. Park near the Hall H overhead door, and check in with Brigitte or Jenna (the check-in table will be inside, near the service entrance to Hall H). We'll give you directions to your booth and a rad Makie exhibitor badge, plus a couple of extra badges for staffers if you need them. Go back outside and unload your vehicle. Once all your goods are at your booth, please return to your vehicle and move it to the exhibitor parking lot across the street (see map), and then return to the Expo Centre to finish setting up your booth. The loading area is small, and we have a lot of Makies who need to get their goods into the building, so please don't leave your vehicle in the unloading area any longer than absolutely necessary.

We will have a number of dollies available to help you unload your vehicle, but if you have a dolly of your own we recommend you bring it to speed up the process.

Accessing the Venue

Please use the exhibitor entrance to access the venue before or after show hours. You will need to present your Makie button to the security guard in order to enter the venue; if you lose your button, please obtain a new one from Jenna or Brigitte. Please do not pressure the venue to admit you without your Makie credentials -their job is to keep unauthorized people (ie anyone without a button) out of the building in order to keep all of us (and everyone's products!) safe.

You may access the hall one hour before the show opens each day, and come in and out for one hour after the show closes. If you need to access the hall outside of those hours, please let us know so that we can make the proper arrangements with the security team.

Staff Access

You can pick up extra Makie badges for your staffers when you check in on Wednesday. Your staff can access the venue with their Makie badges through the exhibitor entrance one hour before and after the show each day, or through the regular show entrance during show hours.

Floor Plan

You can download a PDF of the floor plan here. Please do not post the exhibitor guide floor plan to social media; there is a prettier one available here.

N.B.: Although we try very hard not to make changes to the floor plan once it is released, it's sometimes necessary to make minor changes. Please double check your booth number a day or two before the show to ensure you've got the most up-to-date info.

Discount Tickets

Discounted tickets are available online now! https://www.picatic.com/makeitedmonton2017/

Social Media

Earning Makie status is difficult! Go ahead and brag about it with this sassy little image featuring our new spring mascot, Foxie:

Here’s a handy list of social media info:

Hashtag (for Twitter, Facebook, and Instagram): #makeitedmonton #makeitshow

Twitter: @makeitshow (https://twitter.com/makeitshow)

Instagram: @makeitshow (http://instagram.com/makeitshow)

Pinterest: Make It Show (https://www.pinterest.com/makeitshow/)

Facebook: Make It! The Handmade Revolution (https://www.facebook.com/MakeItProductions). Make sure you invite ALL of your friends to the event too: https://www.facebook.com/events/1193817280702945/

Please don't create your own facebook event for the show, it causes confusion among attendees.

Social Media Parking Pass Contest

Exhibitor parking passes are available in advance from Northlands here until March 24, but before you buy one take a shot at winning one from us! Just share one (or more!) of these images on your Facebook, Instagram, or Twitter feeds, and then use this form submit the total number of likes/shares that your post received.

You may enter the total for ONE POST PER PLATFORM only -not the total number of shares or likes of multiple posts.

Your posts MUST BE PUBLIC in order to qualify. We don't check each entry, just the winning ones -but if we can't see your post to verify the number of likes/shares, we can't award you a pass.

The deadline to submit your entry is midnight on Friday, March 17th. Winners will be notified via email on or before March 20th.

Take your pick of any of these images:

Help Your People Find You

Please use this map for social media/email sharing:

Flyers

Flyers are available at the Alberta Craft Council (10186 106 St NW) for you to hand out to your friends, family, and customers; please also share the electronic one below on your social media feeds. Both versions are good for $1 off entry!

NEW THIS YEAR! As a special bonus and a thank you for all your hard work helping us promote, when you pick up your flyers you can also pick up six paper tickets to use for social media promotion or for your family and friends.

If you're unable to pick up flyers but have places to distribute them, please let us know and we will mail you some.

There's a ton of parking (nearly 6200 stalls, in fact!) available for your customers at the Expo Centre for $16/day. Drop off areas and accessible parking spots are available close to all main entrances. 

Exhibitor parking is available in the West parking lot for the reduced rate of $14/day, with no charge for parking on load-in day, or you can purchase an exhibitor parking pass (purchase online here between February 10 and March 24) which is good for all three days of the show. Exhibitor parking passes provide exhibitors with quick access to the site through the Service Entrance located on 79th Street and Borden Park Road. Purchasing a parking pass allows for in-and-out privileges. Exhibitor passes are available for purchase online only, and are available until the first day of the show.

Trailer parking is available on site in the exhibitor parking area or as directed by the Parking Team.

During the event, organizers will be on-site to assist with directing the crowd and maintaining security. Please let them know if you notice any attendees or participants acting in ways that could be dangerous or damaging to equipment or the venue, or if you notice any safety hazards.

The Expo Centre is extremely secure, however Make It is not responsible for the security of items and equipment at your booth. We recommend taking electronic equipment and cash with you when you leave each night. 

Expo Centre staff wear name tags identifying them as such, and our equipment supplier's personnel all wear staff t-shirts that identify them. A possible scam could be for someone to pretend to be part of the venue staff in order to gain access to the area behind exhibitor booths (or other exhibitor areas), where exhibitors often stash laptops, bags, and other personal items. Please don't allow anybody without the proper identification into the back area of your booth.

Whether you (or your staff) are entering the show during the exhibitor entrance before or after show hours or through the front entrance during show hours, you will need to present your Makie button to the security guard in order to enter the venue. If you lose your button, please obtain a new one from Jenna or Brigitte. Please do not pressure the venue to admit you without your Makie credentials -their job is to keep unauthorized people (ie anyone without a button) out of the building in order to keep all of us (and everyone's products!) safe.

SHIPPING

OTHER OPTIONS:

You are welcome to use any carrier you like to ship your goods to the show. If you opt to use a different carrier, please ensure that you let them know the following:

Our show contractor (GES) is also able to assist you with advance shipping, and will warehouse your goods and transport them to the show for you (PDF and online order link coming soon).

To ship items via GES, please label your pallets as follows:

Global Experience Specialists, Inc.
Make It! The Handmade Revolution
Exhibiting Company Name, Booth # ____________
7730 - 34th Street W
Edmonton, Alberta T6B 3J6
Canada

Some Makies prefer to ship their goods via Greyhound, and then rent a vehicle once they arrive in town and pick their items up themselves from Greyhound. It's less convenient than shipping directly to the show, but often more affordable.

PALLET STORAGE:

Once you have unpacked your pallet, you may store it in the area marked "pallet storage" on the floor plan in the exhibitor guide. Please write your name on your pallet so that everyone knows who it belongs to make sure it is still there for you on Sunday when you need it.

ACCOMMODATIONS

• Free wifi
• Flatscreen tv
• Refrigerator in room
• Air conditioning
• Free parking
• Convenient LRT access
• Microwave in room
• Telus optik tv in every room

An AirBnb close to the Expo Centre is also a great option. Use this link to sign up for AirBnB, and get a $50 credit to use on your booking!

SILENT AUCTION

We're hosting a silent auction with 100% of the proceeds going to The Children's Wish Foundation. We encourage you to help us raise money for this worthy cause by donating an item, and we send a little extra love back on our social media feeds to Makies who participate in our silent auction and/or Grand Prize Give Away.

If you'd like to donate an item to the silent auction, please use our handy online form to let us know. 

GRAND PRIZE GIVEAWAY

Our customers love entering their names to win a super awesome prize! If you would like to donate an item, please fill in our form. No minimum value is required -we appreciate every donation. The Grand Prize Giveaway is one of the tools we use to build our email list, which is a huge part of how we get so many people out to each show! Your contribution will be displayed at the front of the show with your business name and booth number, so make sure you pick an item that will drive customers to your booth.

You agreed to the following terms and conditions when you submitted your application. These terms and conditions may be updated from time to time as required and you agree to be bound by any future updates upon delivery of notice of such updates.

*You will not sublease or share your booth.

*You will comply with all local zoning, bylaws, and health and safety rules.

*You will only sell the products outlined in this application unless prior written approval is obtained from Make It Productions Inc.

*You will only sell products that have been designed and made by you.

*You (or your representative) are required to be present in your booth the entire duration of the show and will not take down your booth until the show is closed.

*You will not hang items weighing more than 3 pounds from the supplied pipe and drape in your booth.

*You will be respectful to fellow Makies.

*You will have fun and promote your participation at the show as much as possible!

If you are accepted to the show, the following refund policy will apply:

*If you cancel your application 90 days or more before the show, you will receive a 75% refund. If you cancel your application 60 to 89 days before the show, you will receive a 50% refund. If you cancel your application 59 days or less before the first day of the show, all exhibitor fees and options are non-refundable.

*Make It Productions Inc makes no representations or warranties about your sales or success at the show and is not responsible for any losses you may incur if the show is cancelled or shortened for reasons outside the reasonable control of Make It Productions Inc.

*You will comply with all requests and directives from Make It Productions Inc personnel during the show to ensure that other exhibitors and customers, at the sole discretion of Make It Productions Inc, have a safe, enjoyable, and positive experience.

*You are solely responsible for obtaining all permits, licenses, facilities, insurance, and approvals reasonably required to sell your products at the show. Make It Productions Inc will not be responsible for any costs, damages, theft or economic loss resulting from your failure to comply with this term. If any government agency, court, person or commercial body orders sale of your products cease, you will immediately comply with this order.

*You will indemnify Make It Productions Inc for any loss, fine, penalty, judgement, legal fees, and expenses reasonably  connected with your failure to comply with the terms of this agreement or any liability, negligence, gross negligence or injury resulting from your products, actions, conduct, booth setup, display or trade activities.

*Make It Production Inc may amend or update these terms from time to time and you agree to be bound by such future amendments or updates.

*If you fail to comply with the terms of this agreement contained herein and as amended or updated from time to time, whether before or during the show, Make It Productions Inc may cancel your application or remove you and prohibit your attendance at the show. The refund policy shall apply to this term as if you had provided notice of cancellation on the date that your application is cancelled or you are otherwise removed from the show by Make It Productions Inc.

A SPECIAL OFFER FROM CLUB CARD:
Clubcard is offering Makies a special deal this year! Makies receive 20% off of Clubcard's already low prices on business cards, postcards, banner stands, trading cards, brochures, large format posters, booklets, stickers, vinyl banners, and more. Get digitally printed orders in as little as six hours. Choose from several unique stocks and finishes, from thick natural kraft, stipple textured and 100% recycled card stocks, to weatherproof short run custom shaped vinyl stickers.

Applies to new orders placed online before December 31, 2017; discount does not apply to custom estimates or graphic design services. Discount maximum is $150 off your order. This offer has no cash value and cannot be combined with other discounts. This offer is for Make It Exhibitors only. Enter code MAKER17 during checkout at www.clubcard.ca. Orders over $750, use code MAKER75017.

A SPECIAL OFFER FROM PRINTED BOX TODAY:

Printed Box Today creates full colour, custom packaging in micro-sized lots (quantities as low as 25 pieces). With an in-stock selection of boxes and on-site printing capabilities orders can be turned around in very short lead times. Give your business the quality and impact it needs to compete. Check out the catalog for a full listing of our products.

Printed Box Today is offering Makies 20% off all orders placed online before November 1, 2017. Enter the code 200TAKE20 at checkout.